Downloading Attendance from Zoom

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If your class incorporates attendance as part of its grading structure, it is useful to be able to download a list of class attendance, rather than have to manually record participation levels – this article describes how to download attendance for each class directly from Zoom.

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How to download class attendance

To download records of the zoom call, first log into Zoom, select reports and then usage.

Selecting the usage reports from within Zoom

From within the reports page, first search the date range desired (you may need to do multiple searches if completing at the end of the semester since Zoom only allows searches of up to 30 days at once). After finding the desired classes, click on the participant number toward the end of each row.

Searching for the dates of Zoom meetings to export participants

In the download options select show unique users to avoid them showing up multiple times (if you use breakout rooms, then users will otherwise show up as entering and leaving the call when joining the breakout room). Finally click Export to save the information, which can then be opened in Excel. 

Exporting meeting participants from zoom

Things to be aware of with download

While downloading attendance can be useful for a record of what was in attendance in the class, there are a couple of things to be aware of.

Changing student names across classes

The name recorded by Zoom is the displayed name when they attend the class. Over the course of the semester, there will likely be instances where students adjust how their name is displayed – for example using a shortened name or nickname (e.g., Pete vs Peter). It is important to be aware of this if, for example, you are linking the data through formulas in Excel to summarize attendance, to ensure that you are not recorded attendance based only on one permutation of the student’s name. Similarly, you may find multiple records 

Multiple instances of a student within a single call

Occasionally if a student experiences connection difficulties they may connect from a different account or device. This can result in multiple separate records per student – this is important to be aware of if examining how long the students are in the class, since the individual records may indicate that the students were not in the whole class.

Students who call in via telephone​

While attendance is recorded for students who log in on computers, the caller name is not available for students who phone into Zoom (an inherent limitation of phoned in users). While this is an inherent limitation of phoned in students, the same challenge exists in recording attendance based on the live call, since their username is likewise not displayed. 

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