Familiarize Yourself with Zoom Controls

If you want to effectively manage a Zoom call it is important to understand Zoom’s controls. In this guide we cover all aspects of the calls – where the buttons are and what they do. 

Overview of controls

Zoom’s controls include for main sections:

  1. Call information: Access detail on the meeting ID
  2. Recording controls: Pause and end a recording
  3. Main Control Panel: The main controls for managing the call
  4. View Controls: Switch the view between gallery view and speaker view
Overview of Zoom Controls

1. Call Information

The ‘i’ button at the top left of the Zoom window allows you to access information about the call – including the Meeting ID and Invite Link that you can share with others to allow them to access the call.

The green security symbol in the diagram below indicates that the call is encrypted, (clicking on it takes you to call statistics, such as your processor or RAM usage). 

Call Details on Zoom

2. Recording Controls

If you are recording your call, the recording controls allow you to pause, restart, and end the recording. When paused the icon turns red to highlight that it is not recording. If the stoped button is pressed (and a confirmation message clicked), the recording ends and the toolbar disappears. 

Recording Controls on Zoom

3. Main Control Pannel

Zoom Control Bar
  1. Audio: Button to connect your audio when you join the Zoom call, change microphone, or test your microphone and sound
  2. Video Controls: Change your webcam
  3. Security: Restrict what your participants are able to do, including limiting: Sharing their screen, renaming themselves, chat, and unmuting themselves
  4. Participants: See who is on the call or access the waiting room
  5. Chat: View the text-based chat
  6. Share Screen: Share your screen, or a component of your screen, with participants. 
  7. Pause/stop recording: Functions the same as the recording control bar
  8. Closed Captions: Used if you or someone else on the call will type closed captions 
  9. Breakout Rooms: Create and manage breakout rooms
  10. Reactions: A way of expressing emotions (e.g., clapping hand), similar to an emoji
  11. End the call: Leave the meeting or end it for all participants

4. View Controls

  • Speaker/Gallery view: The view controls allow you to switch between gallery view and speaker view (when in gallery view the speaker view button is visible and vice versa). 
  • Full-Screen View: The button with four corners allows you to switch from Zoom appearing in a pannel to being maximized to fill the entire screen. 

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