Sharing a PowerPoint via Zoom

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One of the most common ways of presenting on Zoom is to share a PowerPoint Presentation. In this article, we will explore how to set PowerPoint presentations to open as a separate Windows that can then be shared from within Zoom.

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Setting PowerPoint presentations to open as a Window

When presenting in person, it is typically desirable for the PowerPoint to be maximized and take up the entire screen. For online presentations, this is unlikely to be the best setting – usually you will want to remain able to see and interact with the students.

To allow the ability for the presentation to be played while also viewing Zoom, it is important to first change the presentation to open as a Window, rather than full screen.

As illustrated below:

  1. Navigate on the top bar to Slide Show
  2. Select ‘Set Up Slide Show’
  3. Choose ‘Browse by an individual (window)
 
With this setting changed, when the slideshow is run, the PowerPoint will now open as a separate window, which can then be repositioned and re-sized on the screen as desired.  
Steps to set the slideshow to be displayed as a window in Zoom

Sharing a PowerPoint from within Zoom

Once within the Zoom call, it is easy to then share the PowerPoint presentation.

  1. At the bottom of the Zoom call select ‘Share Screen’
  2. Select the opened PowerPoint file
  3. If the PowerPoint contains embedded video or sound, check the appropriate boxes at the bottom of the window.
  4. Click the blue Share button in the bottom right of the screen.
Steps for sharing a presentation in Zoom

That’s it – you have now shared the presentation with everyone on the call.

Exiting the screen share

When in screen share, the Zoom Control Panel moves to the top of the screen. To end the screen share, click the red ‘stop share’ button at the top of the page (if you would prefer that the top bar did not auto-hide, check out our guide to permanently display the control bar)

Zoom meeting controls when the screen is shared

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