Using Gallery View in Zoom

Want to see everyone at once on Zoom? Zoom Gallery View is the perfect way of seeing all participants on a call. This is our complete guide to using Gallery View in Zoom – how to select it, both during a regular call and also when sharing your screen.

Selecting Zoom Gallery View

Zoom has two primary views – speaker view and gallery view. To change between them, first click the view button in the top right of the Zoom window and then select “Gallery View”.

Selecting gallery view from view button

Seeing participants when sharing your screen

When sharing your screen your current view of participants disappears. This can be useful to see your screen – if you are sharing the whole screen you don’t want a large view of everyone displayed on the screen share. However, maybe especially if you are only sharing a window, it can be useful to continue to see participants. To view participants again, select “Show Video Panel”, found under the “more” option within the control bar at the top of the screen.

Selecting gallery view when in shared screen mode

The video panel allows you to see individuals on the call. It can be adjusted to display ‘speaker view’ with the middle button indicated below, gallery view with the button to the right (or minimized with the first button). If you have multiple participants on the call, you can resize the window by dragging from a corner to display more people. 

Where did everyone go? Minimizing Zoom

If you minimize Zoom, a small window with a single webcam image is displayed. While this can be useful to quickly return to the Zoom call, the first time it happens it can be surprising. Especially if you have not realized that you have Zoom minimized, it is not obvious why suddenly you have just one participant displayed rather than your regular view.

To return to your regular view click the green arrow icon in the bottom right corner of the pannel. 

Returning to main view when zoom minimized

Gallery View: Number of participants

By default gallery view in Zoom will show up to 25 participants. Beyond this, an additional screen of participants can be seen by clicking on arrows on either side of the screen. Zoom will automatically re-arrange participants to display participants who are talking or have their hand raised in the upper left corner of the page.

It is however possible to increases the number of participants that are displayed in gallery view from 25 to 49 – if you have a lot of participants on the call and meet the required specifications, this is a useful setting change to make. 

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